What you should quickly do if your visa is denied 

What should you do if your visa is denied? 

Getting your visa denied can seem like the end of your journey but it does not have to be so. There are so many different reasons why your visa might have been denied, but that does not mean you cannot get an approved visa. There are two steps you can take in the event of a refusal: file a new application or write a letter of appeal

Filing for a new application

The one thing you need to remember when choosing this direction is figure out what made you miss the visa in the first place. If it is your information that is the issue, then ensure you give accurate information. All visa rejections have a reason behind them so ensure you resolve it before applying.

How to file for an appeal

Even though there is no guarantee that an appeal will mean you get a visa approval, it does greatly improve your chances. The one thing you need to ensure you do is direct the appeal to the member state you applied to. Addressing it wrong might lead to another rejection. These are the simple steps to filing for an appeal.

Get your refusal notification

If your application has been denied, you will be sent a document to show this. Ensure you have it, as it is important for the appeal process. You will get a Standard Form for Notifying and Motivating Refusal, Annulment or Revocation of a Visa” presented in Annex VI, and it will contain the reasons why your visa application was denied.

Find out if you have a right to appeal

Not all visa denials can be appealed so it is important for you to figure out if you can appeal before going ahead with the process. Find out if the member state that denied your visa allows for appeals before you get started. You can do this by reaching out to member states and finding out what their options are when one’s visa gets denied.

Collect the required documents

 Based on your visa denial, you will need to gather all the supporting documents that show why your visa should have been accepted in the first place. Here are some of the reasons for visa refusal and the documents you need to gather for your appeal:

Unclear purpose of visit

  • Travel itinerary
  • Letter of invitation
  • Cover letter

Proof that you have weak ties to your country and might not come back

  • Proof of employments in your home country
  • Letter of admission to a college or university in your home country
  • Proof of ownership
  • Proof of civil status

Insufficient travel insurance

Ensure you get yourself the right and accurate cover for your travels.

Lack of proof of sufficient funds

  • Bank statement
  • Letter of support

Write the appeal letter

Once you have all your required documents, go ahead and write the appeal letter. It should be at least three paragraphs long and be written in a persuasive tone. While you can make it longer, do not overfill it with unnecessary words or information. The aim of the letter is to make the embassy reconsider your refusal instead of making you look desperate. Give your opinion, backed with your supporting documents, as to why you feel the member state made a mistake in denying you the visa.

Ensure you include these details in your letter

  • Your personal information
  • Full name
  • Date of birth
  • Place of birth
  • Passport number
  • Full address
  • Email
  • Phone number

Submit your letter

 With your letter complete, all you need to do is submit it to the Embassy of the member state and wait. They will give you directions on where you can submit it. Ensure you submit your appeal within 15 days of receiving your refusal letter.

Frequently asked questions when filing an appeal letter

How can I make my appeal letter stand out?

Ensure you use a polite yet professional tone. Be clear in your appeal and include any supporting evidence as to why you deserve the visa. Proofread it to ensure it is grammatically correct

How long will it take for my appeal letter to be processed?

The processing time is different from one country to another. You can always ask the member state and see what timeline they give.

What if my appeal letter is rejected?

You can look into other alternatives. There is the option of starting the process again or applying for a different type of visa. 

What happens if my appeal is approved?

You will receive communication the same way you received it when you got the rejection.

How long should I wait to apply for a new visa if my appeal was denied?

 You can start on it immediately. There are no rules on how long you should wait, especially with the Schengen Visa.

What do I do if my visa applications keep getting rejected?

If you keep getting constant visa rejections, then you must be repeating the same mistakes. Take a beat and figure out what the problem could be. Do your research once more and then file for a visa once you are sure you have worked through your errors.

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